Inviting Officials to Your Event
Funding for the Thrivent Financial chapter system, and generosity programs like Action Teams, is generated by tax exemptions granted to Thrivent and other fraternal benefit societies by the U.S. Congress and all 50 state legislatures.
Congress and state legislatures are continually examining tax-exemptions and whether they should still be granted. To help us maintain our tax-exempt status and continue to make a difference in local communities, we need elected officials to understand our impact. That's why it's important for elected leaders to experience firsthand how Thrivent members help others.
One of the most effective things you can do to help is invite elected officials to Thrivent charitable events. Invite your member of Congress to volunteer with you at a Thrivent Builds® with Habitat for Humanity site, or ask your state senator to speak at your chapter's annual meeting.
Your Hosting "How-to" List
- Create a list of local elected officials – Include state officials (state house or assembly members, state senators, etc.) and federal officials (U.S. House and Senate members). You may even include your mayor or other local officials. Use the elected official look up (Link opens in new window) to include postal and email addresses and phone numbers.
- Prioritize events – The larger the event, or the greater its impact on the community, the more attractive it will be to elected officials. Consider inviting officials to events that will attract a large gathering of volunteers, aid a well-known community cause or have a significant impact in other ways.
- Send invitations – Before you send your first round of invitations, contact the officials' offices to let the staff members know you will be extending invitations from time to time.
- Ask who in the office manages the schedule and how he or she prefers to receive an invitation. Note this information for future use.
- After the initial call, send the invitations the preferred way. (For future events, the invitation can be sent without first placing a courtesy call.)
- Include the basics, such as date, time, location and your contact information, but also try to include facts that will get the elected officials' attention, such as how many people will attend, who or what the activity benefits, if you plan to invite the media, etc. See sample invitation (Link opens in new window) (PDF, 16K).
Helpful Hints When Elected Officials Attend Your Event
- Most elected officials appreciate opportunities to join their constituents in efforts to help build a better community.
- Expect that staff members may accompany an official, even if that was not specifically mentioned. Staff members are also an important audience for the good news of your work.
- Determine ahead of time what you would like the official to do at the event. Is he or she there to pound nails or serve food alongside other volunteers? May they say a few words to kick off the event?
- Appoint a person to host, greet and escort the official during the activity. This person helps ensure that the official has opportunities to meet others at the event and gets the official to his or her designated program or volunteer spot.
- Ensure that any media representatives who attend know that the elected official is present. Likewise, be sure to alert the official to the media's attendance as well.
- If there is a formal program, offer the elected official an opportunity to make brief remarks, or at the very least, publicly recognize the official during the program.
For more information, contact:
4321 N. Ballard Road
Appleton, WI 54919-0001