Care Abounds in Communities® Program Processes
Each year, Care Abounds in Communities program dollars are made available to chapters for that year.
The dollars are used to supplement money raised by a chapter service team at a fund-raiser or to pay for the materials needed by a volunteer service team to perform a hands-on service, educational or member social activity.
- If a chapter is hosting one of the approved educational workshops and paying 100% of the costs for all attendees, the leadership board could vote to use operating funds or Care Abounds in Communities funds because no funds from participants will be deposited into the chapter's checking account.
- In comparison, if a chapter is hosting a tailgate party and baseball game and asking each attendee to pay $25 of the $30 cost, the chapter should use operating funds to pay that additional $5 per person cost, not the Care Abounds in Communities funds.
See the Transaction Type and Category Details Chart (Link opens in new window) (PDF, 73K) for information on how to report operating funds expenses for situations where attendees pay a portion of the cost to attend.
Steps for Using the Care Abounds in Communities Program Funds
Member Identifies Need
A Thrivent Financial member identifies a need and the type of activity that is aligned with Thrivent's mission to inspire generosity, promote being wise with money and strengthen local communities.
Form a Community Service Team
To receive Care Abounds in Communities funding, a community service team must be formed to plan, prepare for, publicize and hold the activity. At least one volunteer should be a Thrivent member/team leader and in contact with the chapter board.
Service Team Requests Funding
Before the activity occurs, preferably early in the planning stages, the team leader on the service team contacts the chapter leadership board to request funds to support the activity. Note: Keep in mind the December deadline for entering requests for the current year.
Thrivent members can request Care Abounds funds from chapters other than the one they are assigned, and chapter leadership boards have the flexibility to fund activities that occur outside their chapter boundary. For example, assume that a chapter has used all of its Care Abounds funding for the year. If a community service team from that chapter has identified a need and activity, it is appropriate for the service team to request funding from another chapter that has funds remaining. Note: The chapter that funds the activity handles the activity request and reports the activity.
The funding request is evaluated for alignment with the Thrivent mission by the chapter leadership board. It is then approved or denied at a board meeting.
If approved, a chapter leader enters the request online. The chapter informs the community service team leader of the amount of funding available for the activity and how funds will be handled based on the type of request. The chapter also provides applicable forms that the service team needs to complete.
If denied, a chapter may choose to use a denial letter to inform the community service team leader. The denial letter template below can be used and customized to fit your needs. Care Abounds Request – Denial letter (Word, 24K)
Service Team Publicizes & Conducts Activity
The activity needs to be promoted as being hosted by the Thrivent chapter (e.g., hosted by members of the ABC Chapter of Thrivent Financial, additional funding provided by the ABC Chapter of Thrivent Financial).
Promotional materials such as signs, posters, bulletin inserts and news release templates are available online.
Service Team Reports Results
After the activity is completed, the service team leader provides the chapter with the results of the activity:
- Actual activity date.
- Net funds raised (fund-raiser only).
- Total expenses incurred.
- Total volunteer hours.
- Total members attending.
- Total attendance.
- Total member households actively involved.
- Any receipts from the activity if applicable.
The Care Abounds Details report is available in the Reports/Listings section in the "Chapter Leadership Administration system. The report provides details (volunteer hours, attendance, estimated expenses, funds raised, etc.) about each completed activity for the year.
Enter Activity Results
The chapter should enter the activity results online as soon as possible after receiving the above information and before Dec. 31 of the current year. This reporting triggers the release of Care Abounds funds from Thrivent to the chapter's checking account or an identified person or organization.
Financial Director Distributes Funds
Care Abounds in Communities® funds approved by the chapter and any net funds raised by the service team (if those funds were deposited with the chapter) are paid out in the manner agreed upon by the chapter, service team and recipient.