Tracking & Reporting
The hours spent planning, preparing for and working at meetings and activities are valuable time spent by volunteers and are crucial for successful activities. Thrivent Financial uses volunteer hours to measure success and show other fraternal benefit societies, state and federal regulators and other individuals and groups the magnitude of chapters' involvement in grassroots efforts to help individuals, churches and communities.
What Are Volunteer Hours?
Volunteer hours encompass all time spent by Thrivent members and nonmembers:
- Planning, preparing for and working at all funded and locally supported chapter activities hosted by a Thrivent chapter service team or the chapter leadership board. This includes time spent traveling as part of volunteering.
- Planning and preparing for chapter business meetings (e.g., preparing agendas, reports, completing reporting, purchasing supplies).
- Attending chapter business meetings. This is allowable because chapter-related work is being completed at the meeting.
- A service team of three member households forms to paint and clean a community center. The service team requests and receives funds from the Care Abounds in Communities® program to support the purchase of supplies related to these hands-on service activities. Hours associated with these service activities counts as volunteer hours.
- Seven members spend three hours planning the activity = 21 volunteer hours (7 x 3).
- 10 nonmembers and 12 Thrivent Financial members each spend 10 hours volunteering to complete the hands-on service activities = 220 volunteer hours (22 x 10).
- Total volunteer hours to report = 241 hours (21 + 220).
- A chapter plans a social "day at the ball game" activity for chapter members. Hours spent by the member households planning, preparing for and working at the activity should be counted as volunteer hours. Hours spent by those attending the activity do not count as volunteer hours.
- 10 members spend three hours to plan and make necessary arrangements for the ball game and to publicize the social event = 30 hours (10 x 3).
- 100 members and their personal guests (in addition to the 10 service team members) attend the 4-hour game = 0 hours.
- Total volunteer hours to report as a locally supported chapter activity = 30 hours.
- Total attendance (attendees plus service team members) to report = 110.
What Doesn't Count
Time spent attending activities does not count as volunteer hours. People who attend a chapter service team activity, but did not help plan, prepare for or work at the activity, should be included in the attendance. However, their time at the activity does not count as volunteer hours.
If multiple chapter service teams host an activity, each service team reports only its fair share of the volunteer hours.