Report a meeting

Using This Training Help Evaluation Exit
Regular chapter meetings must be recorded in the Chapter Leadership Administration Menu because they are considered an activity of the chapter: Select Report Locally Supported Activity Results from the Chapter Leadership Administration screen Choose the Administrative/Educational category Click on Continue Choose Meeting-Regular Chapter activity type Click on Continue Follow the on-screen prompts to enter the appropriate information, such as: Date of meeting. Name (e.g., January 2008 chapter leader board meeting) Short description of meeting (e.g., regular monthly meeting of the board) If new members were admitted. NOTE:  Admitting new members is a chapter requirement. See the Admitting new members requirement page in CHIP for details. Volunteer hours. NOTE:  Only include the actual hours spent at the meeting (e.g., if you have 7 board members attend the 2 1/2 hour meeting, enter 18 volunteer hours). All of the hours worked by chapter leaders to prepare for the meeting and the hours spent on chapter business since the last meeting are reported under the "Administration Hours" activity type (see below). Attendance (Thrivent Financial members, households, total attendance). Length of meeting. Contact information. To record the non-meeting time spent by chapter leaders to perform their tasks (e.g., typing minutes, reporting activity information online, preparing for meetings, issuing checks, writing newsletters, etc.): Select Report Locally Supported Activity Results from the Chapter Leadership Administration screen Choose the Administrative/Educational category Click on Continue Choose Administration Hours activity type Click on Continue Follow the on-screen prompts to enter the appropriate information, such as: Date. Name (e.g., Chapter leader hours in last month) Short description (e.g., hours worked by chapter leaders between Jan. 5 and Feb. 6, 2007) Volunteer hours. NOTE:  Do not include chapter leader time spent at a chapter meeting (report that when you record the meeting) or attendance at chapter activities/event (those should be recorded when reporting the related activity). Important reporting tips As you report meetings, be sure to select the correct category: To report chapter business meetings, select Meeting - Regular Chapter so that the meeting is counted toward the annual four meeting requirement. To report all other meetings, including congregational coordinator meetings, select Meeting - Other. Submitting the chapter meeting minutes online does NOT automatically record that the meeting took place. The minutes and the meeting must be recorded separately. To record the minutes online, select "Manage Chapter Meeting Minutes" from the Chapter Leadership Administration Menu. For details about recording meeting minutes, see Agenda/Minutes in CHIP.