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Teleconference calls - tips for conducting
Teleconference calls — tips for conducting
Plan ahead:
- Let everyone know the purpose of the call.
- Prepare an agenda and distribute it at least a day before the meeting
along with any documents that will be discussed. Include date, time, dial-in
number and passcode.
- Emphasize the importance of calling into the meeting on time.
During the call:
- Start on time.
- Be prepared.
- Introduce yourself and the attendees at the beginning of the meeting.
- Refer to people by name.
- Remind participants to identify themselves by name when speaking.
- Avoid background noise (tapping, shifting papers, coughing, side discussions).
Use mute button if available.
- Turn off call waiting feature temporarily.
- Stick to the subject. Be concise.
- Wait to comment on a topic until after the speaker has finished.
- Ask questions. Keep a sheet in front of you with each person's name. Place
tally marks next to the names as people make comments. Invite those who
have remained quiet during the meeting to add an idea.
- Conclude on time.
For great tips on conducting effective meetings, visit www.effectivemeetings.com,
which is an online resource center designed to provide useful information
about meetings in the form of articles, tips and quizzes. It has information
on teams, meeting basics, planning and presenting meetings, and a question-and-answer
page.
Additional Topics
Acceptable
methods of conducting meetings
Admitting new members
required
Tips for successful
meetings
Leadership
board: installing chapter leaders
Agenda/minutes
Reasonable notice to members
Reporting requirements
Teleconferencing
services
Tips for conducting conference
call meetings
Leadership
board: voting rights
Requirements
for eligible chapter meetings
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use by employees, volunteers, and agents of Thrivent Financial for Lutherans
in connection with fraternal activities of Thrivent Financial for Lutherans.